Join Our Team

For four generations, Waldner’s has sustained due to our commitment to honest work and willingness to evolve. Join our growing team of innovative and creative professionals, explore job openings, and apply below.

Current Openings:

Office Coordinator – NYC Office

We are seeking a highly organized, personable and proactive Office Coordinator to join our team. The ideal candidate will be responsible for ensuring the smooth and efficient operation of our office environment. From managing administrative tasks to coordinating office activities, the Office Coordinator plays a vital role in maintaining a productive and welcoming workplace for employees and guests.

KEY RESPONSIBILITIES:

  1. ADMINISTRATIVE SUPPORT:
    • Answering incoming phone calls for 3 office locations
    • Assist callers with directions, general inquiries, direct specific inquiries to appropriate personnel
    • Greet/assist any visitors to the office/showroom (including clients and vendors)
    • Manage incoming and outgoing correspondence, including deliveries, letters, and packages.
    • Coordinate delivery of packages via FedEx, UPS, messenger and sometimes deliver in person to a nearby location
    • Coordinate office events, meetings, and team-building activities.
    • Assist with yearly holiday party planning and execution
    • Liaise with Marketing, IT and sales staff as needed to ensure successful outcomes in coordination of client facing and internal communications.
    • Maintenance of In-office libraries (Physical & Digital):
      • Maintain libraries’ overall cleanliness and organization
      • Restock the library with new supplies and return old files to their proper place
      • Order samples (cut sheets, fabrics, woods and metals) for sales orders
      • Communicate with Vendors to keep their products updated
  2. OFFICE OPERATIONS:
    • Oversee office supplies inventory and order necessary supplies in a timely manner.
    • Coordinate office maintenance and repairs, liaising with vendors and building management as needed.
    • Ensure office equipment is properly maintained and serviced.
    • Implement and maintain office policies and procedures.
    • Monitor and maintain cleanliness and organization of common areas, meeting rooms, and workspace.
    • Address any facility-related issues or concerns promptly and efficiently.
    • Ensure compliance with health and safety regulations and office security protocols.
    • Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate person or department.
    • Foster a positive and inclusive office culture through effective communication and engagement initiatives.

QUALIFICATIONS:

  • Previous experience in office administration or coordination role preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Attention to detail and accuracy in all tasks.
  • Ability to work independently as well as part of a team.
  • Proactive problem-solving skills and a positive attitude.
  • Bachelor’s degree preferred.

Sales Administrator

The Sales Administrator is responsible for helping execute all aspects of the order placement, delivery, and installation process. This process includes working directly with the sales team, design, project management, operations, finance, and marketing. The Sales Administrator will also frequently interact externally with customers, vendors, warehouses, freight providers, and furniture installers to meet required deadlines and ensure an exceptional customer experience.

ESSENTIAL JOB FUNCTIONS:

  • Attending initial client meetings with a salesperson to determine the scope of work.
  • Provide administrative and tactical support for the process of the project.
  • Develop and manage a detailed status report for clients as well as monitor critical vendor dates and processes.
  • Via the status report, accurately track product shipping from multiple warehouses to ensure on-time delivery.
  • Coordinate with furniture installers on incoming shipments, timelines, and projects.
  • Oversee order management in Hedberg adjusting quotes/orders including adjusting items/warehouses/shipping methods/product pricing/punchlists as needed for optimal order processing including vendor deposits and reports.
  • Coordinate with Waldner’s sales and finance teams on the invoice process.

EDUCATION:

  • Bachelor’s degree preferred.

EXPERIENCE:

  • A minimum of 2 years of experience in order management or admin role preferred

REQUIRED SKILLS:

  • Excellent and effective oral and written communication
  • Strong organizational, analytical, and administrative skills
  • Strong Excel skills
  • Hedberg Software experience is highly desirable.
  • Ability to see the big picture and integrate it into day-to-day tasks and activities
  • Demonstrate an understanding of team member responsibilities and be willing to ‘jump in’ when needed
  • A nice to have but not need to have: Any furniture industry experience

Workplace Design Specifier

The Workplace Design Specifier is responsible for the planning and development of the design phases of a project, including the creation of furniture and finishes selections, typicals, floorplan layouts, budgeting, specifications, and installation drawings. This role partners closely with internal and external teams, including our salespeople, marketing, clients, and A&D Firms.

RESPONSIBILITIES ARE, BUT ARE NOT LIMITED TO:

  • Attending initial client meetings with a salesperson to determine the scope of work.
  • Assist Clients and Architectural/Design Firms in furniture selection and creation of appropriate typicals.
  • Work as a ‘team player’ with Sales and other operational employees to create viable budgets.
  • Develop and deliver the overall design of systems and case-goods furniture packages, space planning, CET drawings (plans, elevations, and renderings), and specifications.
  • Audit the specification of the product specified for accuracy.
  • Provide complete Installation drawings as required by Project Management indicating any special conditions.
  • Review plan for areas where there are critical dimensions and provide information to Project Review plan for areas where there are critical dimensions and provide information to Project Management as required to assist with taking field measurements.
  • Manage workload in a timely and efficient manner.
  • Maintain current knowledge of industry products, methods, and trends in design.

REQUIREMENTS & QUALIFICATIONS:

  • Bachelor’s degree in design or related field or relevant work experience.
  • Minimum of 3 years design experience; furniture manufacturer or dealer experience is preferred.
  • Proficiency in AutoCAD & Configura/CET Designer software.
  • Understanding of Systems Furniture and knowledge of space planning and code requirements.
  • Understanding of architectural, construction, and furniture plans.
  • Ability to work with the client during different design phases. Some projects will require ‘live design’ with the customer.
  • A nice to have but not need to have: LEED Accreditation, NCIDQ certification, Technical skills in Photoshop, Sketchup, Revit, Hedberg.

Want To Apply, But Don’t See What You’re Looking For?

If you are interested in joining Waldner’s but don’t see an opportunity that you would like to apply to, please send us your resume using the form below. We’ll file your information and reach out if we find a match!

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